Privacy Policy

Policy

Effective Date: May 20, 2025

Ski Board Registry LLC (“we”, “us”, “our”) values your privacy. This Privacy Policy explains how we collect, use, and protect your personal information when you use our website and services, including registering ski/snowboard gear, purchasing memberships, submitting reports, or contacting us.

1. Who We Are

Ski Board Registry LLC is a gear registration and protection platform where users can securely register their winter sports gear, report stolen items, and access member-only services. Our website is built on WordPress and powered by WooCommerce, Elementor, and several third-party tools to deliver a smooth experience.

2. What Personal Data We Collect

We collect the following categories of personal data through your interaction with the site:

a) Account Information

Name
Email address
Password (hashed)
Billing address (via WooCommerce)

b) Registered Gear Information

Gear type, brand, model, serial number
Uploads or images submitted via forms

c) Transaction & Payment Data

Membership details
Transaction IDs
Payment method (handled securely by PayPal and WooPayments — we do not store card details)

d) Contact or Submission Forms

Messages, queries, stolen gear reports
Data submitted via WPForms or MetForm

e) Technical & Usage Data

IP address
Browser type and version
Pages viewed
Cookies and device identifiers (see “Cookies”)

3. How We Use Personal Data

We use your personal data for the following purposes:

To register your account and gear
To fulfill membership services
To respond to your inquiries or reports
To process and confirm transactions
To personalize your experience on our site
To comply with legal obligations and law enforcement requests

4. Legal Basis for Processing (GDPR)

We process your data under the following lawful bases:

Consent (e.g., for email opt-ins)
Contractual necessity (e.g., fulfilling your membership)
Legitimate interests (e.g., preventing fraud)
Legal obligations (e.g., tax compliance)

5. Cookies and Tracking Technologies

We use cookies to enhance site functionality and analyze traffic. Upon your first visit, we ask for your consent via a cookie banner. You can withdraw consent anytime via your browser settings.

We use:

Strictly Necessary Cookies (login, cart, preferences)
Performance Cookies (analytics via LiteSpeed/Hostinger)
Marketing Cookies (only if you opt in)

For more detail, please see our Cookie Policy.

6. How We Share Your Information

We do not sell your personal data. We only share it with:

Payment processors (PayPal, WooPayments)
Hosting providers (Hostinger)
Form processors (WPForms, MetForm)
Membership & ecommerce tools (Paid Member Subscriptions, WooCommerce)

Each third-party service is contractually required to safeguard your data.

7. How Long We Keep Your Data

We retain your data:

As long as your account is active
As required for legal, tax, or fraud-prevention purposes
Until you request its deletion (see below)

8. Your Rights Under GDPR and CCPA

You have the right to:

Access your data
Correct or update your data
Delete your data
Withdraw consent
Object to processing
Lodge a complaint with your Data Protection Authority

9. Data Deletion Requests

We honor all data deletion requests promptly. Visit our Data Deletion Form to request deletion of your account and associated data.

10. Security of Your Data

We follow best practices for security, including:

HTTPS encryption
Regular plugin updates
Controlled access to backend systems
Secure form submissions (SSL)
Admin protection (firewalls, strong passwords)

11. Newsletter & Marketing Consent

If you opt in for newsletters or future communication, we collect your consent via an unchecked checkbox on registration or contact forms. You can withdraw this consent at any time.

12. Contact Us

For privacy questions or requests, contact:

Ski Board Registry LLC
Email: skiboardregistry@gmail.com